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Opportunities

The American Folk Art Museum (AFAM) is requesting proposals from experienced exhibition design firms to design and produce the exhibition, Unnamed Figures: Black Presence & Absence in EarlyAmerican Vernacular Art. For more information, please review the RFP.


Open Positions

Position: Director of Retail
Salary: $80,000-85,000 plus generous benefits, including fully paid Health insurance, generous PTO, 403(b) Employer match, and flexible options to work from home

To apply, please send a resume via email to publicrelations@folkartmuseum.org and include a brief description of why you are interested in this position.

The American Folk Art Museum is seeking an experienced Director of Retail with experience in strategy and management in a retail environment. The position is responsible for leading all projects related to retail strategy, store design, product development, and more.

Thoughtful and creative experts in merchandising, product launches, e-commerce, and special projects such as installations and technology transitions are encouraged to apply. Viable candidates will have a track record of managing a team with diverse talents. A mission-driven passion to find, develop, and sell products and a desire to create engaging and interesting retail experiences for an audience are a must.

The Director of Retail will be a member of the External Affairs’ Leadership Team and will join a high-achieving and creative group that includes the Museum’s Director of Design, Director of Publications and Editorial, and Manager of Communications and Marketing, respectively.

In addition to managing the Retail Team at the Museum’s location at 2 Lincoln Square on Manhattan’s Upper West Side, the Director of Retail will bring vision and strategy to the Museum’s e-e-commerce business. The Director of Retail will collaborate with teams across the Museum, Development, Curatorial, Operations, and the Director & CEO’s Office. In particular, the Director of Retail will work closely with the Museum’s Chief Finance Officer on key functions including inventory management, budgeting, and alignment with software and systems, maintenance of records, financial reporting, and other business operations.

Duties and Responsibilities:
• Responsible for Museum shop operation, inventory, licensing, and all
other retail work in support of AFAM’s mission
• Develop retail goals, use data and metrics to measure success, and manage an
annual budget
• Selects all merchandise in alignment with the Museum’s mission and strategic goals
• Oversees all ordering and purchasing for the shop and works closely with Museum staff
to select items that complement exhibitions, publications, programs, and key AFAM initiatives
• Initiates graphic reproductions, and product development as a way to generate and maximize
funds
• Supervises and schedules staff and volunteers
• Collaborates with Design and Editorial staff on shop graphics and messaging
• Manages the arrangement of stock and displays, selling procedures, product
pricing, and inventory control
• Conducts an annual physical inventory and reconciliation with the Finance Department
• Is responsible for control of cash, cash deposits, credit card transactions, etc.
• Performs other duties as assigned.

Qualifications:
• Minimum of 4 years’ experience in retail, sales, hospitality, customer service,
and/or sales or an acceptable equivalent combination of education, training, and experience
• Experience with personnel and budget management, staff development and training,
team building, and ability to work productively and collaboratively with all levels of management and staff
• Empathetic and positive attitude and demeanor with exceptional communication skills, in
both public-facing and internal meetings, presentations, and discussions
• Must be a responsive team member
• Ability to work independently with attention to detail, initiative, and follow-through
• Skill in managing vendors, suppliers, and contractors, including competitive bidding,
negotiating pricing and contract terms
• Experience in supervising and training staff
• Ability and willingness to work a flexible schedule including weekends, evenings, and
holidays as needed

Equal Opportunity Employer

The American Folk Art Museum provides equal opportunity to all employees and applicants for
employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment opportunities.


 

Position: Senior Accountant
Department: Finance
Reports to: Deputy Director and Chief Financial and Administrative Officer
Salary: $70,000 plus generous benefits, including fully paid Health insurance, generous PTO, 403(b) Employer match

Position Description

The Accountant at the American Folk Art Museum handles, oversees, and maintains all
documents, processes, records, and forms regarding the Museum’s finances, retail,
taxes, and human resources in coordination and collaboration with the Deputy Director
for Administration/CFO.

Responsibilities of the Position:

Accounting

  • Handles all phases of accounts receivable and accounts payable including
    collection of funds.
  • Conducts ledger analysis and department’s revenue reconciliations.
  • Prepares monthly bank reconciliations, bank balances for use by senior
    management and resolves all discrepancies.
  • Assists with the necessary financial documents as needed for the senior
    management, including the year-end audit and preparation of 990 Form and 1099 Form.
  • Prepares the 941 reconciliation.
  • Coordinates the physical inventory of shop merchandise. Supervises the outside
    inventory firm and shop staff during the fiscal inventory, and prepares inventory
    reports for the annual audit.
  • Prepares internal management reports; creates spreadsheets, correspondence,
    memos, reports, and forms as needed; assists the Deputy Director/CFO by
    performing auditing and reporting functions as necessary.
  • Manages Museum’s financial records and other necessary history records.
  • Monitors bank account activity.
  • Processes and pays monthly sales tax.
  • Manages and reconciles online revenue activities on a variety of platforms
  • Prepares the bi-weekly payroll reconciliation.
  • Processes all bank deposits, journal entries, and domestic/international wire
    transfers, manages the corporate credit cards.

Human Resources/Payroll:

  • Coordinates and prepares payroll for all Museum employees, ensures the accuracy of time sheets, payroll taxes, and deductions.
  • Ensures correct payment of all taxes and the completion of tax reports, including:
    1099 forms, W-2 forms, worker’s compensation, employee insurance, etc.
  • Responsible for the administration associated with employee benefits (Transit
    Chek, Flexible Spending Plan, Health, Dental, TIAA-CREF, Disability, and Group
    Sunlife).
  • Maintains human resource/employee personnel files, assures confidentiality and
    security of records.
  • Supervises all accounts payable activities, payroll, the issuance of W-2 and 1099
    forms.

Qualifications

  • Bachelor’s degree in Accounting
  • 5 years’ experience in full-charge accounting or Assistant Controller position
  • Experience in multiple software applications; experience with Sage Intacct
    accounting
  • Experience in accounting for nonprofit entities
  • Basic skills in Word and Excel
  • Ability to professionally interface with Vendors and Clients

The administrative office for the museum is located at:
47-29 32 nd Place, Long Island City, NY 11101

Please submit your resume and cover letter to jobs@folkartmuseum.org

Equal Opportunity Employer

The American Folk Art Museum provides equal opportunity to all employees and applicants for
employment without regard to race, color, religion, creed, sex, sexual orientation, national origin,
ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or
domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIV status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.


Position: DEAI Program & Human Resources Manager
Department: Administration
Reports to: Deputy Director & Chief Administrative and Financial Officer, and Director and CEO
Salary: $40,000-$45,000 per year, part-time

Position Description

The DEAI Program and Human Resources Manager is responsible for helping to promote a positive and inclusive organizational culture and will be primarily responsible for executing the Museum’s Staff led DEAI plan and creating and pursuing internal employee participation. In addition, with employees throughout the organization, to drive employee awareness and engagement by creating initiatives that promote the organization’s key objectives.

The position supports the management and staff of the Museum and plays a key role in the smooth, effective, and efficient overall management of the human resources administrative processes. The manager position directly supports the day-to-day operations. This role coordinates the portfolio of activities and acts as a liaison with Staff and managers. This includes data entering, conducting research, editing, scheduling, and assistance for projects and communications by the Deputy Director and Chief Administrative and Financial Officer.

Essential Job Functions

The following duties are requirements of the job:

DEAI Program specifics:

  • Collaborate with members of the Staff and Board, serve as project manager in finalizing, including some drafting, and implementing the Museum’s in-progress DEAI plan
  • Research and develop a timeline, priorities, and metrics for evaluating DEAI goals, and associated costs for implementing the museum-wide DEAI plan
  • Provide leadership in driving the plan forward as well as structure and administrative support in shaping the future activities of the Staff-led DEAI task Force
  • Review and analyze the Museum’s data, policies, and practices through a DEAI lens, providing recommendations for trainings and updates to systems based on institutional needs
  • Maintain current knowledge of DEAI issues, legislation and best practices in the museum field and New York City, in particular
  • Identify and implement effective trainings, resources, and professional development opportunities to support Staff, and organize and facilitate ongoing DEAI trainings
  • Provide presentations on DEAI progress to both the Staff and Board when required.

Human Resources specifics:

  • Manage the administrative areas of human resources
  • Processing bi-weekly Payroll with an outside service, including all payroll related functions, such as 403(b) contributions, group life insurance, and long term disability insurance
  • Lead and participate in new employee on-boarding by conducting orientations (preparation, set up, collection/processing of new hire paperwork)
  • Administer group health insurance plans
  • Create and maintain departmental files including personnel files, medical files, benefits, and I-9
  • Maintain all human resource forms, including employee performance evaluations forms, benefits enrollment applications, new hire orientation forms, etc.
  • Oversee job searches, including posting on appropriate and relevant job boards and tracking results and adjusting as necessary
  • Compile data for monthly and quarterly reports; drafting and editing narratives, as requested
  • Complete employment verification letters and documents for Staff as requested
  • Assist with special projects and performs other related duties as assigned by supervisor

Other Responsibilities

The following duties are to be performed as assigned by the supervisor:

  • General human resources support
  • Maintain current versions of human resources forms
  • Draft and send out human resources correspondence as needed
  • Other duties and projects, as assigned

Education and Certification

  • Candidate must have a Bachelor’s degree in Human Resources or related field, or other equivalent training or experience
  • PHR or SHRM-CP certified preferred
  • Three to five years supporting senior management

Special Skills and Knowledge

In addition to the above-listed job responsibilities and educational requirements, the ideal candidate for this position possesses most or all of the following:

  • Demonstrated ability to problem-solve, exercise initiative, and encourage entrepreneurial thinking with a hands-on, direct, and creative approach
  • Exceptional ability to multi-task and prioritize completing needs within a resource-constrained environment
  • Professionalism to deal with confidential matters
  • Project management skills
  • Ability to work independently with minimal supervision in a fast-paced environment
  • Detail-oriented with excellent organizational skills
  • Exceptional verbal and written communication skills
  • Proficient computer skills including knowledge of Google Workspace and Microsoft Office

This is a newly created position. AFAM has a staff of 26 fulltime and 7 part-time employees. The Manager is currently determined to be a part-time position, subject to expansion, with an expected starting schedule of 3 days per week.

Salary $40,000-$45,000 per year, part-time


Volunteer Opportunities

Thank you for your interest in volunteering at the American Folk Art Museum! Volunteers are vital to the success of the museum, contributing countless hours to visitor services, education projects, administrative assignments, and special events. The museum is always seeking energetic and committed volunteers interested in folk art and self-taught artists. While each opportunity requires specific skill sets, every qualified candidate must be dedicated, communicate effectively, possess basic computer skills—including familiarity with the internet—and have a valid email address.

To apply: Please complete the volunteer application form here.

If your skills and qualifications meet our immediate needs, you will be contacted for an interview. If not, your application will be kept on file and you will be contacted if an appropriate position becomes available. Only individuals authorized to work for the museum in the United States will be accepted into the internship program. The museum will consider expressions of interest in providing volunteer services to the museum from non-work authorized individuals.

Internships

The museum offers internships for college and university students, graduate students, and emerging professionals interested in museum careers. The goal of an internship is to provide practical experience as well as a general understanding of the role of an individual department within a larger museum setting. Academic internships are by semester or full year. For general internship queries, send a résumé and cover letter to education@folkartmuseum.org, stating the departments you are interested in working in, the skills you bring, and how you hope to contribute to the department.

Fellowships

Visit the Fellowship page to learn about current opportunities.

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