Job Opportunities
Job title: Executive Assistant to the CEO and Board of Trustees
Compensation: $35 – $40 per hour / $68,000 – $78,000 annually (based on experience)
Employment type: Full time
Location: Queens, NY Schedule: Full-time, 9.30am – 5.30pm Monday to Friday (Hybrid working)
Position Overview:
Non-profit Art Museum is seeking a highly experienced, organized, detail-oriented Executive Assistant to support senior leadership and Board of Trustees in a fast-paced environment.
This role requires excellent communication skills, discretion, and the ability to manage multiple priorities with the utmost professionalism and efficiency.
Key Responsibilities:
Provide high-level administrative support to the CEO, and Board of Trustees.
Serve as the primary point of contact, gatekeeper and facilitate clear and effective communication between CEO and internal/external parties.
Manage complex calendars, schedule meetings, and coordinate appointments.
Review and facilitate labor relations material on behalf of the CEO and the Museum.
Prepare materials for board and committee meetings including agendas and supporting documentation utilizing Google Workspace, Adobe Acrobat, and Microsoft PowerPoint.
Prepare, document, and maintain detailed minutes of staff, board and committee meetings.
Communicate on behalf of the CEO with the Board of Trustees, donors, staff, and others.
Attend virtual and in-person events and meetings with the CEO to take notes and monitor follow-up, which may occur outside of normal office hours.
Draft, proof-read, format correspondence and documents, organize and maintain files and records
Handle confidential information with integrity.
Requirements:
Proven career experience as an Executive Assistant or similar high-level administrative support role. Proficiency with Google Workspace, Microsoft Office Suite, including PowerPoint. Strong written, grammatical and verbal communication skills. Excellent organizational and time-management abilities. Ability to work independently and confidently take initiative as needed. Discretion and professionalism when dealing with sensitive information.
Experience:
10-15 years’ experience required supporting executive-level staff. Detailed understanding of office management tools, practices and procedures. Please send your resume to jobs@folkartmuseum.org for immediate consideration.
An Equal Opportunity Employer
Volunteer Opportunities
Volunteers are vital to the success of the Museum, contributing countless hours to visitor services, education projects, administrative assignments, and special events. The Museum is always seeking energetic and committed volunteers interested in folk art and self-taught artists. While each opportunity requires specific skill sets, every qualified candidate must be dedicated, communicate effectively, possess basic computer skills—including familiarity with the internet—and have a valid email address.
To apply: Please complete the volunteer application form here.
If your skills and qualifications meet our immediate needs, you will be contacted for an interview. If not, your application will be kept on file and you will be contacted if an appropriate position becomes available. Only individuals authorized to work for the museum in the United States will be accepted into the internship program. The museum will consider expressions of interest in providing volunteer services to the museum from non-work-authorized individuals.
Internships
The Museum offers internships for college and university students, graduate students, and emerging professionals interested in museum careers. The goal of an internship is to provide practical experience as well as a general understanding of the role of an individual department within a larger museum setting. Academic internships are by semester or full year.
For general internship queries, send a résumé and cover letter to education@folkartmuseum.org, stating the departments you are interested in working in, the skills you bring, and how you hope to contribute to the department.
Fellowships
Visit the Fellowship page to learn about current opportunities.