Deputy Director for Administration and Chief Financial Officer
The American Folk Art Museum is the premier institution devoted to the aesthetic appreciation of traditional folk art and creative expressions of self-taught artists from the United States and abroad. The museum preserves, conserves, and interprets a comprehensive collection of the highest quality, with objects dating from the eighteenth century to the present.
The museum is seeking a Deputy Director for Administration and Chief Financial Officer. Reporting to the Executive Director, the Deputy Director for Administration and CFO is responsible for overseeing the day-to-day operations of the museum, the institution’s business-related and revenue generating operations, the day-to-day operations of the finance department, including the operating budget, investment portfolio, and the annual audit, and the museum’s human resources.
• Actively participates and advises the Executive Director, Finance Committee, and Board of Trustees about administrative and financial matters to shape the direction and operation of the museum.
• Develops, justifies, presents, and controls an annual operating budget of approximately $4 million.
• Works with department heads on spending plans and reports. Provides oversight and guidance regarding budgets, departmental spending, and financial reports, including grants accounting and accounting for various endowment and other invested funds.
• Analyzes and presents monthly, quarterly, and annual financial reports and projections in an accurate and timely manner, including a quarterly narrative statement to accompany the financial statement.
• Supervises the annual audit process working with contract auditors and AFAM staff.
• Completes monthly closing process (monthly bank account reconciliation; investment reconciliation; statement of financial position; monthly budget vs. actual income statement including fiscal year projections; cash flow forecast; and permanently restricted, temp restricted, and unrestricted fund accounting).
• Oversees staff accountant and reviews bookkeeping/transactional-level work (ensure invoices approved, proper entry, accounts payable ledger reconciled, ensure Raiser’s Edge is reconciled with Financial Edge, etc.)
• Implements a robust contracts management and financial management/reporting system; ensures that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Reviews and manages contracts and insurance.
• Updates and implements all necessary business policies and accounting practices.
Administration, Facilities, and HR
• Responsible for overseeing the day-to-day operations of the museum, including business-related and revenue-generating operations.
• Ensure that the infrastructure and facilities critical to the integrity of the collection and the quality of visitors’ experience at the museum are well maintained and efficient.
• Supervise the human resource operations and programs of the museum, oversee the administration of staff benefits.
• Direct reports include Accountant, Director of Retail Operations and Visitor Services, and Director of Information Technologies. Indirect reports include Manager of Visitor Experience, Gift Shop Manager, guards on staff and hired through outside security company, and retail staff.
• MBA/CPA or related degree.
• Minimum 7 years of professional experience, ideally at a non-profit organization.
• The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination.
• Excellent communication and relationship building skills with an ability to work with a variety of internal and external stakeholders.
• Ability to translate financial concepts to, and to collaborate effectively with programmatic and fundraising colleagues who do not have finance backgrounds.
• A track record in grants management.
• Technology savvy with knowledge of accounting and reporting software. Financial Edge software a plus.
• A successful track record in setting priorities; keen analytic, organizational, and problem-solving skills to support and enable sound decision making.
• A multi-tasker with the ability to wear many hats in a fast-paced environment.
To apply: Please send cover letter and resume to Elizabeth Kingman, email@example.com
Equal Opportunity Employer
The American Folk Art Museum provides equal opportunity to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, national origin, ancestry, age, mental or physical disability, pregnancy, alienage or citizenship status, marital status or domestic partner status, genetic information, genetic predisposition or carrier status, gender identity, HIC status, military status and any other category protected by law in all employment decisions, including but not limited to recruitment, hiring, compensation, training and apprenticeship, promotion, upgrading, demotion, downgrading, transfer, lay-off and termination, and all other terms and conditions of employment.
Quilters─we need you! The American Folk Art Museum is the recipient of an award from the Council on Library and Information Resources (CLIR) to digitize a major collection of quilt-related data. The data comprises more than 6,000 quilts made in New York State prior to 1940 that were documented through The New York Quilt Project, an enterprise spearheaded by the museum over a two-year period during the 1980s. In addition to images of the quilts themselves, data in the archive includes personal stories, histories associated with the quilts and quiltmakers, and information about techniques, patterns, and materials. Once this information is digitized, it will become part of the Quilt Index, an international searchable repository, and will be available online for everyone to study, observe, and enjoy.
The work to digitize this massive quilt archive will take two years. A team of archivists will record and digitize the data, and volunteers are needed to read over the spreadsheets that are created. The work can be off-site; the only requirements are an internet connection, the ability to read Excel documents, and an enthusiasm for quilts! If interested, please contact Mimi Lester, MLester@folkartmuseum.org.
Thank you for your interest in volunteering at the American Folk Art Museum! Volunteers are vital to the success of the museum, contributing countless hours to visitor services, education projects, administrative assignments, and special events. The museum is always seeking energetic and committed volunteers interested in folk art and self-taught artists. While each opportunity requires specific skill sets, every qualified candidate must be dedicated, communicate effectively, possess basic computer skills—including familiarity with the internet—and have a valid e-mail address.
To apply, please complete the Volunteer Application form here.
If your skills and qualifications meet our needs you will be contacted for an interview. If not, your application will be kept on file and you will be contacted if an appropriate position becomes available. Only individuals authorized to work for the museum in the United States will be accepted into the internship program. The museum will consider expressions of interest in providing volunteer services to the museum from non-work authorized individuals.
Curatorial Intern — Spring/Summer 2017 and Fall/Winter 2017–2018
The American Folk Art Museum is seeking a part-time intern for Spring/Summer 2017 and/or Fall/Winter 2017–2018 for its 20th & 21st Century Self-Taught Art Curatorial Department. Please note that this is an unpaid internship; credit toward class may be given if applicable. Work days and hours are flexible; however, a minimum commitment of six hours per week for at least ten weeks is required. This position is open to students at the graduate level.
- Assist in research for upcoming monographic exhibitions
- Conduct various research projects for the curator (notably, research on artists)
- Produce reports in The Museum System (TMS)
- Organize office materials and records
- Strong organizational skills
- Previous research experience
- Ability to work independently and with acute attention to detail
- Experience with library science and archival best practices (strongly desired)
- Interest in self-taught artists and art history in general
- Computer skills, including experience with Microsoft Office, Excel, and TMS
- Student in art history and/or library science MA program preferred
- Italian native speaker is a bonus (only for one of the projects)
Please email a cover letter and resume (two pages max.) to the attention of Curator Valérie Rousseau at: firstname.lastname@example.org. Indicate “Curatorial Internship – 20th & 21st Century Self-Taught Art” in the subject line.
The museum offers internships for college and university students, graduate students, and emerging professionals interested in museum careers. The goal of an internship is to provide practical experience as well as a general understanding of the role of an individual department within a larger museum setting. Academic internships are by semester or full year. For general internship queries, send a resume and cover letter to email@example.com, stating the departments you are interested in working in, the skills you bring, and how you hope to contribute to the department.
Visit the Fellowship page to learn about current opportunities.